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2008 VENDING REGISTRATION INFO AVAILABLE BELOW

Vendors for Showcase April 25-27, 2008: Gaylene's Boutique, Saqra, Instructor tables (Aneena, Shukriya, Mezdulene, Aradia, Leslie Rosen/Raqs Serpentine, Rom Deussen, Americanistan Band), Fatima's Bazaar, Juliari Designs, Moondance, Peko Records, Ayesha's Oasis, Simply Stylish, Kim Sakkara Clothing, Henna by Joumana & Farha's Oasis, Ladysilk Designs, Diamond Pyramid, Originales by Faye, MagidahWear, Shop Like an Egyptian, Ottoman Trading Co, Hasani, Dancin Things, Alter Egos, Babylon Breeze, For The Frill Of It,  Kuchi Cabaret,  Shiny Sparkly Things!, plus Halima's Designs, Jeff Obermann Photography, Karla's Gypsy Traders and The Unique

PLEASE NOTE - UPDATED AGAIN FOR 2008: GENERAL INFORMATION

EVENT LOCATION:

• Washington County Fair Complex North Main Hall, as in 2007. We have chosen to continue to restrict the vending to the same level as the past to continue to provide a high quality sales potential for this event.

SET UP TIMES:

• Vendors may set up Friday between 4:30pm and 9:00pm (VENDORS, PLEASE DO NOT BE EARLY ON FRIDAY IF YOU CAN POSSIBLY HELP IT... we will NOT be ready for you to load in) or fairly QUIETLY and rapidly Sat beginning at 9:00. Workshop participants will begin to be admitted Sat and Sun 9:00am and the workshops happen in an area adjacent to the vending. Workshop participants will absolutely not be allowed into the vending area until the general public is admitted at 11:30 both Sat & Sun, so once you are set up you do not really need to be on site until 11am or so each day and if you are on site we probably will shush you repeatedly if you chat loud. <grin> Area will be secured during non-show hours.

BEING ON SITE (and a thanks!):

• Vendors are expected to stay in place through the duration of the published dance times both Saturday and Sunday, unless arrangements prior to the start of the event have been made. If the show runs long you can make the decision to stay or leave yourself, but if you choose to leave please leave unobtrusively and with courtesy to the performers. Requesting a spot means you acknowledge this has been requested and that you intend to comply with this request.  ----- Now I wanted to say that in the past you have all been terrific about staying to the bitter end and we all appreciate it very much! I think most experienced vendors understand that we get the level of shopping we do because we have the dance spots for so many dancers and that the dead shopping end times are inevitable because the end dancers did their shopping earlier and are preparing to perform. The note about staying in place was for the people who were consistently only staying for the prime time shopping and not caring to support the event throughout. And that was a small (but painful to deal with) minority. Once again, our thanks for your real understanding!

ON SITE FOOD:

• On-site FOOD (mostly people wanting it) has been an issue brought up to me repeatedly so I did want to address this for the vendors. Until 6 years ago we DID have food vendors at this event, and we do NOT intend to have one again until some fantasy day we are in a very different facility. We do NOT have more than a simple dry snack/beverage vendor on site for several reasons: 1) the amazing mess left by attendees in the past, but mostly 2) previous incidents of DAMAGE to merchandise.  -- There are hundreds of thousands of dollars of costuming on site and hummus in the bead fringe and tabouli juice on the hand painted silk veils strongly discouraged me from ever having a real food vendor in the same room again.

• If YOU bring food on site for your own consumption eat whatever you want... just please make sure you clean up after yourself and your helpers behave and all that jazz. You know that already. BUT If you bring food on site to share with shoppers please make sure it is DRY food (god forbid I ban Gaylene's fudge by accident!). We did have mayo smashed into the floor year before last as a byproduct of someone passing out roll-up sandwiches and it made my heart stop just seeing it and imagining it showing up in the bolts of fabric.

VENDING FEES / DETAILS / DEADLINES:

• We will be ready for registrations from returning vendors beginning 10/15/07. Last year's vendors have priority until 11/10/07. No new vendors will be accepted until after that and no registrations postmarked/electronic time stamped before that date will be accepted. New vendors are accepted primarily based on order of receipt of registration but also by what size space they are looking for due to the complexity of the floor chart.Please let us know if you want to be next to another specific vendor (or NOT next to someone <grin>) or if you need a wall space... we will do our best to accomidate you. Spaces will be pre-marked. Electricity is available (please bring your own extension cords). Fees pay for both days - there is no 1 day rate.
• If you would like a program ad please note that the deadline date is 4/10/08. See http://www.saqra.net/showcase.html for info.
• Your space is not reserved until your application and payment has been received and accepted. No verbal or simple email requests for space will be honored and I mean it, I mean it, I mean it! All applications and payments must be received through regular mail OR email (and www.Paypal.com) before they will be accepted.
Receipt of your application does not guarantee acceptance. Cashing your check, or not returning your Paypal payment within 30 days of receipt, DOES guarantee acceptance. When your registration has been processed and your fee accepted your name will be added to the list of 2008 Vendors at the top of this page. Refunds will not be issued after 90 days before the event unless the event is completely cancelled... please note that pulling out of the event after reserving a spot will mark you in our files as an undependable vendor.
Building rental rates have gone up again so we made the choice to raise vending fees slightly instead of adding more vendors  despite the building being able to easily accomidate more vendors and constant enquiries from new vendors.  I'm thinking that was the best choice, but I'd love to hear the opinions of returning vendors.
A "single table OR rack" space does NOT include additional space for a rack behind it and you will be asked to remove anything that does not fit on your table or in your 3'x8' rack space. These spaces are intended for small sellers, workshop presenters, musical guests with CDs... not for vendors avoiding paying for a real space at the event. Need just a bit more space? Please find a friend to share a block!
A vending block  has the corners marked on the floor. You may arrange your space however you like, but you are to stay within your marked corners and not exceed them with boxes, racks or canopy hangings. There is a floor plan filed with the fire marshal and you can get the show shut down. If our measurements for your space are wrong at the actual event, tell us and we will fix it because they were correct on the floor plan and it means we made a mistake when marking.
TABLE SIZE and BLOCKS - Block size rental tables are 8' long. If you don't visualize well, here are the possibilities for fitting:

1. 1 Block Space: Up to 4 tables, but realisticly two and a rack, or three with one not very accessible. It is likely only two sides of the block are accessible to walking traffic.
2. 2 Block Spaces: Up to 6 tables, but realisticly four and two racks, or five on an inside U plan. It is likely only two whole sides of the whole block are accessible to walking traffic. Room configurations make some double blocks 12x20 and some 10x24. Contact Saqra after Jan 1 if you would like exact orientation and shape of your space.
3. 4 Block Spaces: Puhleeze! Party on! That is a 20x24 space! You can fit in a zillion tables in a zillion configurations! It is likely only two whole sides of the whole block are accessible to walking traffic.

Current prices FOR 2008:

• $70 - single table OR rack - these spaces are arranged in a block or line with only traffic on the front side of the table. See note above.
• $120 - 10'x12' space - walkways guaranteed on 2 sides of blocks only - tables additional $10 ea, please specify desired quantity. Last deadline to add tables is about mid-March. There may or may not be extras on site but they are ordered in mid-March.

Please print and mail (or copy/paste and email) the following registration form:

VENDOR REGISTRATION - SHOWCASE 2008 at Washington County Fair Complex in Hillsboro, OR

(Directions and lodging recommendations available from the main Showcase page at www.saqra.net/showcase.html)

• COMPANY:
• CONTACT NAME:
• ADDRESS:
• CITY:                                     STATE:            ZIP:
• PHONE:
• EMAIL:

TYPE OF ITEMS TO BE VENDED:

PLEASE RESERVE ME:

___ TABLE or RACK SPACE @ $70. Please select one: __ supply one 8' table  __ 3'x8' rack space only - these spaces are arranged in a block or line with only traffic on the front side of the table. See note above under "Vending Fees."

___ 10'x12' BLOCK(S) @ $120. Please supply ___ 8' tables at $10 ea.- walkways guaranteed on 2 sides of blocks only 

SPECIAL REQUESTS: (For example: desiring electricity, preferring being located next to another specific vendor, or preferring the same booth or a different booth from last year.)

LIABILITY RELEASE -- You DO NOT need to send this signed any more - electronic submission is fine.

NOTE: Submission of your registration and payment for this event indicates that you have read and accepted the following statement:

Please make checks payable to: Saqra. We also accept credit cards through Paypal.com. CALL (253) 813-8580 FOR ANY ADDITIONAL INFORMATION DESIRED, or email saqra@saqra.net

RETURNING vendors MAIL TO: Saqra, 20701 104th Pl SE, Kent, WA 98031

NEW applying vendors MAIL TO: Saqra, 20701 104th Pl SE, Kent, WA 98031 - but new vendor applications postmarked before 11/10/07 will be returned

Copyright(c) 2002 Saqra. All rights reserved.
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